The Program Dashboard in Via Global is made up of 5 dashboard views where Admins can view, search, sort, filter, and take action on both internal and authorized programs and terms. This dashboard is also where Admins select and authorize provider programs into their account in order to make them visible to travelers. Click here to learn more about dashboards in general.
Here's a quick overview of the Admin view of the Program Dashboard:
To access the Program Dashboard, click Programs in the main navigation menu.
Within the Program Dashboard, there are 5 views:
*indicates a view that is only visible if the organization has allowed authorization of authorized programs. Admins with permission can turn on program authorization in Settings.
Internal
This view displays one internal program (programs created within the organization’s Via Global account) and information associated with the program per row on the data table. Admins can search, sort, add/remove columns from view, filter, create a new program, and take the following batch actions on one or more terms at a time:
- Publish – make programs visible to travelers
- Unpublish – remove programs from traveler view
- Add Term – add term name, start date, end date, display exact dates, credit, and cost information
- Add/Edit Custom Brochure Section - add a unique home campus note to Internal Programs
- Delete Custom Brochure Section - remove the unique home campus note from Internal Programs
Via favorite data columns to filter by in this view:
The following columns are available to add or remove from the table view:
- Actions (redirects admin to the Term Settings or Edit Program Brochure Modify pages)
- Program ID
- Name
- Locations
- Countries
- Cities
- Program Contact
- Program Contact Email
- Program Administrators
- Program Administrator Emails
- Type
- State
- Term Names
- Term Dates
- Term Timing
- Term Tags
- Application Total
- Notes
- Authorizable
- Language Immersion
- Instructional Languages
- Language and Location Information
- Housing Types
- Housing Information
- Subject Areas
- Courses
- Academics Information
- Host Organization
- Host Organization Information
- Activities
- Excursions
- Add-ons
- Activities Information
- What’s Included
- What’s Not Included
- Not Displayed on Brochure
- Eligibility Requirements
- Program Cost Information
- Public Program URL
- Row Data Status
Authorized
This view displays one Authorized Program and information associated with the program row per on the data table. Authorized programs are program brochures created outside the organization’s Via Global account that have been authorized in. Any program that’s been authorized is available to Travelers to view and/or apply to. Admins can, at any time, unauthorize programs, which removes them from the Traveler view.
Admins can search, sort, filter, and take batch actions such as unauthorize programs, add/edit or delete the Custom Brochure Section.
Via favorite data columns to filter by in this view:
- Organization Name
- (Program) Name
- Term Timing - Upcoming, On-site, Past
The following columns are available to add or remove from view:
- Program ID
- Organization Name
- Authorized
- Name
- Locations
- Countries
- Cities
- Program Contact
- Program Contact Email
- Program Administrators
- Program Administrator Emails
- Type
- State
- Suitcases / Term Names
- Term Dates
- Provider Term Names
- Term Timing
- Language Immersion
- Instructional Languages
- Language and Location Information
- Housing Types
- Housing Information
- Subject Areas
- Courses
- Academics Information
- Host Organization
- Host Organization Information
- Activities
- Excursions
- Add-ons
- Activities Information
- What’s Included
- What’s Not Included
- Not Displayed on Brochure
- Eligibility Requirements
- Program Cost Information
- Public program URL
- Row Data Status
Unauthorized
This view displays all unauthorized programs and information associated with programs from a single organization, one row per program. Unauthorized programs are program brochures created outside the organization’s Via Global account that have not been authorized in. If a program is unauthorized, it is not available for Travelers to view or apply to. Admins can, at any time, authorize programs which adds them to Visitor and Traveler Program Dashboard views.
Admins must first select an organization to view the available programs to authorize. After that, they can search, sort, filter, and batch authorize programs.
Via favorite data columns to filter by in this view:
- Organization Name (required in this view)
- (Program) Name
- Term Timing - Upcoming, On-site, Past
The following columns are available to add or remove from view:
- Program ID
- Organization Name
- Authorized
- Name
- Locations
- Countries
- Cities
- Program Contact
- Program Contact Email
- Program Administrators
- Program Administrator Emails
- Type
- State
- Suitcases / Term Names
- Term Dates
- Provider Term Names
- Term Timing
- Language Immersion
- Instructional Languages
- Language and Location Information
- Housing Types
- Housing Information
- Subject Areas
- Courses
- Academics Information
- Host Organization
- Host Organization Information
- Activities
- Excursions
- Add-ons
- Activities Information
- What’s Included
- What’s Not Included
- Not Displayed on Brochure
- Eligibility Requirements
- Program Cost Information
- Public program URL
- Row Data Status
Internal Terms
This view displays all internal program terms and information associated with each program term, one row per term. Admins can search, filter, sort, filter, and take the following batch actions:
- Add Application – Admins can add Application (templates) to terms of Draft, Published, or Unpublished programs
- Add Form – Admins can add General Forms (templates) to terms of Draft, Published, or Unpublished programs
- Create a Group Travel Plan* - Organizations with Via Travel can create Group Plans in batch using a combination of the program and term information
Via favorite data columns to filter by in this view:
The following columns are available to add or remove from view:
- Actions (redirects admin to the Term Settings or Edit Program Brochure Modify pages)
- Program ID
- Term ID
- Name
- Locations
- Countries
- Cities
- Program Contact
- Program Contact Email
- Program Administrators
- Program Administrator Emails
- Type
- State
- Organization Name
- Term Name
- Term Tags
- Term Start Date
- Term End Date
- Show Exact Dates
- Term Length (weeks)
- Term Length (days)
- Term Length (months)
- Term Timing
- Application Template
- Application Deadline
- Decision Release
- General Form Templates
- Program Alternates
- Program Alternate Tags
- Cost Minimum
- Cost Maximum
- Cost Embed Link
- Cost Description
- Credits Minimum
- Credits Maximum
- Program Notes
- Authorizable
- Language Immersion
- Instructional Languages
- Language and Location Information
- Housing Types
- Housing Information
- Subject Areas
- Courses
- Academics Information
- Host Organization
- Host Organization Information
- Activities
- Excursions
- Add-ons
- Activities Information
- What’s Included
- What’s Not Included
- Not Displayed On Brochure
- Eligibility Requirements
- Program Cost Information
- Associated Travel Plan*
- Row Data Status
Authorized terms
This view displays a table of all authorized program terms and information associated with each program term, one row per term. Admins can search, filter, sort, add/remove columns from view, filter, and take the following batch actions:
- Assign Suitcase – Admins can assign a suitcase to one or more authorized terms, hence adding an application workflow to the authorized term
- Unassign Suitcase – Admins can unassign a suitcase from one or more authorized terms, hence removing the application workflow from the authorized term
- Create a Group Travel Plan* - Organizations with Via Travel can create Group Plans in batch using a combination of the program and term information
Suitcases are able to be unassigned ONLY IF the authorized term does not have any applications or forms associated with the term
The following columns are available to add or remove from view:
- Settings (redirects the admin to Organization Settings, where they can manage Suitcases for their organization on the Authorized Terms tab)
- Program ID
- Term ID
- Name
- Locations
- Countries
- Cities
- Program Contact
- Program Contact Email
- Program Administrators
- Program Administrator Emails
- Type
- State
- Organization Name
- Suitcase / Term Name
- Term Start Date
- Term End Date
- Term Length (weeks)
- Term Length (days)
- Term Length (months)
- Term Timing
- Application Template
- Application Deadline
- General Form Templates
- Alternates
- Cost Minimum
- Cost Maximum
- Cost Embed Link
- Cost Description
- Credits Minimum
- Credits Maximum
- Authorizable
- Language Immersion
- Instructional Languages
- Language and Location Information
- Housing Types
- Housing Information
- Subject Areas
- Courses
- Academics Information
- Host Organization
- Host Organization Information
- Activities
- Excursions
- Add-ons
- Activities Information
- What’s Included
- What’s Not Included
- Not Displayed On Brochure
- Eligibility Requirements
- Program Cost Information
- Associated Travel Plan*
- Row Data Status
*designates a feature of Via Travel. If you would like to learn more about Via Travel, please reach out to support@via-trm.com.