The program dashboard is a location in Via Global where Admins can view, search, sort, filter and take action on both internal and authorized programs and terms. This dashboard is also where Admins select and authorize provider programs into their account in order to make them visible to travelers. Click here to learn more about dashboards in general.
Here's a quick overview of the Admin view of the Program Dashboard:
To access the program dashboard click Programs in the main navigation menu.
Within the program dashboard, there are 5 views:
*indicates a view that is only visible if the organization has allowed authorization of authorized programs. Admins with permission can turn on program authorization in Settings.
Internal
This view displays a table of all internal programs (programs created within the organization’s Via Global account), one row per program. Admins can search, sort, add/remove columns from view, filter, create a new program, and take the following batch actions on one or more terms at a time:
- Publish – make programs visible to travelers
- Unpublish – remove programs from traveler view
- Add Term – add term name, start date, end date, display exact dates, credit and cost information
Via favorite filters to use in this view:
The following columns are available to add or remove from the table view (*indicates the ability to filter):
- Settings
- Name*
- Locations*
- Program Contact*
- Program Contact Email
- Program Administrators*
- Program Administrator Emails
- Program Type*
- State*
- Term Names*
- Term Dates*
- Term Timing*
- Term Tags*
- Application Total
- Notes
- Authorizable*
- Intro
- Description
- Review
- Reviewer Name
- Reviewer Details
- Language Immersion*
- Instructional Languages*
- Language and Location Information
- Housing Types*
- Housing Information
- Subject Areas*
- Courses
- Academics Information
- Host Organization
- Host Organization Information
- Activities
- Excursions
- Add-ons
- Activities Information
- What’s Included
- What’s Not Included
- Not Displayed on Brochure
- Eligibility Requirements
- Program Cost Information
- Public Program URL
- Row Data Status
Authorized
This view displays a table of all authorized programs, one row per program. Authorized programs are program brochures created outside the organization’s Via Global account that have been authorized in. Any program that’s been authorized is available to Travelers to view and/or apply to. Admins can, at any time, unauthorize programs which removes them from Traveler view. Admins can search, sort, filter, and batch unauthorize programs.
Via favorite filters to use in this view:
- Organization Name
- Program Name
- Term Timing - Upcoming, On-site, Past
The following columns are available to add or remove from view (*indicates the ability to filter):
- Organization Name*
- Authorized
- Name*
- Locations*
- Program Contact*
- Program Contact Email
- Program Administrators
- Program Administrator Emails
- Type*
- State
- Term Names*
- Term Dates*
- Term Timing*
- Notes
- Intro
- Description
- Review
- Reviewer Name
- Reviewer Details
- Language Immersion*
- Instructional Languages*
- Language and Location Information
- Housing Types*
- Housing Information
- Subject Areas*
- Courses
- Academics Information
- Host Organization
- Host Organization Information
- Activities
- Excursions
- Add-ons
- Activities Information
- What’s Included
- What’s Not Included
- Not Displayed on Brochure
- Eligibility Requirements
- Program Cost Information
- Row Data Status
Unauthorized
This view displays a table of all unauthorized programs from a single organization, one row per program. Unauthorized programs are program brochures created outside the organization’s Via Global account that have not been authorized in. If a program is unauthorized, it is not available for Travelers to view or apply to. Admins can, at any time, authorize programs which adds them to Traveler view.
Admins must first select an organization to view the available programs to authorize. After that, they can search, sort, filter, and batch authorize programs.
Via favorite filters to use in this view:
- Organization Name (required in this view)
- Program Name
- Term Timing - Upcoming, On-site, Past
The following columns are available to add or remove from view (*indicates the ability to filter):
- Organization Name*
- Authorized
- Name*
- Locations*
- Program Contact*
- Program Contact Email
- Program Administrators
- Program Administrator Emails
- Type*
- State
- Term Names*
- Term Dates*
- Term Timing*
- Notes
- Intro
- Description
- Review
- Reviewer Name
- Reviewer Details
- Language Immersion*
- Instructional Languages*
- Language and Location Information
- Housing Types*
- Housing Information
- Subject Areas*
- Courses
- Academics Information
- Host Organization
- Host Organization Information
- Activities
- Excursions
- Add-ons
- Activities Information
- What’s Included
- What’s Not Included
- Not Displayed on Brochure
- Eligibility Requirements
- Program Cost Information
Internal terms
This view displays a table of all internal program terms, one row per term. Admins can search, filter, sort, filter, and take the following batch actions:
- Add Application – Admins can add Application (templates) to terms of Draft, Published, or Unpublished programs
- Add Form – Admins can add General Forms (templates) to terms of Draft, Published, or Unpublished programs
Via favorite filters to use in this view:
The following columns are available to add or remove from view (*indicates the ability to filter):
- Settings
- Name*
- Locations*
- Program Contact*
- Program Contact Email
- Program Administrators*
- Program Administrator Emails
- Type*
- State*
- Internal/Authorized
- Organization Name
- Term Name*
- Term Tags*
- Term Start Date*
- Term End Date*
- Term Length (weeks)*
- Term Length (days)*
- Term Length (months)*
- Term Timing*
- Application Template*
- Application Deadline*
- Decision Release
- Form Templates
- Program Alternates*
- Program Alternate Tags*
- Program Cost Minimum
- Program Cost Maximum
- Program Cost Description
- Program Credits Minimum*
- Program Credits Maximum*
- Program Notes
- Authorizable
- Program Intro
- Program Description
- Program Review
- Program Reviewer Name
- Program Reviewer Details
- Language Immersion*
- Instructional Languages*
- Language and Location Information
- Program Housing Types*
- Housing Information
- Program Subject Areas*
- Program Courses
- Academics Information
- Host Organization
- Host Organization Information
- Activities
- Excursions
- Add Ons
- Activities Information
- What’s Included
- What’s Not Included
- Not Displayed On Brochure
- Eligibility Requirements
- Program Cost Information
- Row Data Status
Authorized terms
This view displays a table of all authorized program terms, one row per term. Admins can search, filter, sort, add/remove columns from view, filter, and take the following batch actions:
- Assign Suitcase – Admins can assign a suitcase to one or more authorized terms, hence adding an application workflow to the authorized term
- Unassign Suitcase – Admins can unassign a suitcase from one or more authorized terms, hence removing the application workflow from the authorized term
Suitcases are able to be unassigned ONLY IF the authorized term does not have any applications or forms associated with the term
The following columns are available to add or remove from view *indicates the ability to filter):
- Settings
- Name*
- Locations*
- Program Contact*
- Program Contact Email
- Program Administrators*
- Program Administrator Emails
- Type*
- State*
- Internal/Authorized
- Organization Name*
- Term Name*
- Term Tags*
- Term Start Date*
- Term End Date*
- Term Length (weeks)*
- Term Length (days)*
- Term Length (months)*
- Term Timing*
- Application Template*
- Application Deadline*
- Decision Release
- Form Templates
- Program Alternates*
- Program Alternate Tags*
- Program Cost Minimum
- Program Cost Maximum
- Program Cost Description
- Program Credits Minimum*
- Program Credits Maximum*
- Program Notes
- Authorizable
- Program Intro
- Program Description
- Program Review
- Program Reviewer Name
- Program Reviewer Details
- Language Immersion*
- Instructional Languages*
- Language and Location Information
- Program Housing Types*
- Housing Information
- Program Subject Areas*
- Program Courses
- Academics Information
- Host Organization
- Host Organization Information
- Activities
- Excursions
- Add Ons
- Activities Information
- What’s Included
- What’s Not Included
- Not Displayed On Brochure
- Eligibility Requirements
- Program Cost Information
- Row Data Status