Reports can be generated using custom reports or from standard report templates. Standard report templates have been pre-created by Via to export specific data sets in predetermined formats. If you're looking for more control over your data exports, click here for more info on reporting.
For more info on how to generate a Form standard report, click here.
For more info on how to generate an Application standard report, click here.
When uploading your CSV to Google Sheets or Mac Numbers, the formatting for dates will be displayed as YYYY-MM-DD
When uploading your CSV to Excel (Microsoft 365), the formatting for dates will be displayed as DD-MM-YYYY. To convert the format to YYYY-MM-DD, please see this official Microsoft article.
Standard report templates
Standard report templates can be generated from the following locations in Via Global:
- Application dashboard
- Form dashboard
- Reports > Applications
- Reports > General Forms
There are 9 standard reports in Via Global:
- Traveler Information
- Application Content by Program Name and Term
- Application Content by Application Template
- Application Alternates
- Application Counting
- Participation
- Form Status by Program Name and Term
- Form Content by Form Template
- Form Content by Program Name and Term
Traveler Information
The data generated on this standard report is pulled directly from the Traveler profile and cannot be customized. The report is generated as a CSV formatted with one column per field in the Traveler Profile, including all custom fields. Each custom field is exported in its own column.
Application Content by Program Name and Term
The data generated on this standard report is pulled from applications in any status. The report is generated as either a CSV file (if reporting on only one program term) or a zip file containing multiple CSVs, 1 CSV per program term, with the following information:
- Profile First Name
- Profile Last Name
- Profile Email
- Student ID
- Program Name
- Location/s
- Internal/Authorized
- Term Name
- Term Start Date
- Term End Date
- Term Tags
- Application Status
- Application Template
- Application Tags
- Application Created On
- Application Submitted On (if applicable)
- Application Status Last Updated On
- Deferred On (if applicable)
- Deferred Reason (if applicable)
- Withdrawn On (if applicable)
- Withdrawn Reason (if applicable)
- Review Rating
- Review Notes
- One column per question on the application template
Application Content by Application Template
The data generated on this standard report is pulled from applications in any status. The report is generated as either a CSV file (if reporting on only one application template) or a zip file containing multiple CSVs, 1 CSV per application template, with the following information:
- Profile First Name
- Profile Last Name
- Profile Email
- Student ID
- Program Name
- Location/s
- Internal/Authorized
- Term Name
- Term Start Date
- Term End Date
- Term Tags
- Application Status
- Application Template
- Application Tag
- Application Created On
- Application Submitted On (if applicable)
- Application Status Last Updated On
- Deferred On (if applicable)
- Deferred Reason (if applicable)
- Withdrawn On (if applicable)
- Withdrawn Reason
- Review Rating
- Review Notes
- One column per question on the application template
Application Alternates
The data generated on this standard report is pulled from applications in any status, whether alternates were chosen or not. The report is generated as a CSV with the following information:
- First Name
- Middle Name
- Last Name
- Student ID
- Program Name
- Program Start Date
- Program End Date
- Application Status
- Application Tracking Step
- One column per alternate chosen by the traveler
Application Counting
The data generated on this standard report is pulled from applications in any status. The report is generated as a CSV with the following information:
- Program Name
- Term Start Date
- Term End Date
- One column per application status with the number of applications in each status
Participation
Otherwise known as Via Global’s simple Open Doors report, the data generated on this standard report template is pulled from applications in the Committed status. All fields with an asterisk(*) will pull this information from the Traveler Profile. All fields with two asterisks (**) will be pulled from the Application Dashboard. The report is generated as a CSV with the following information:
- Profile First Name*
- Profile Last Name*
- Student ID*
- Sex*
- Date of Birth*
- Country of Citizenship*
- Major – Primary*
- Major – Secondary*
- Minor – Primary*
- Race*
- Ethnicity*
- Year in School*
- Permanent Address State*
- Residency Status*
- Application Status**
- Program Type**
- Program Name**
- Program Start Date**
- Program End Date**
- Organization**
- Program Country**
- Program City**
- Via TRM User ID*
Form Status by Program Name and Term
The data generated on this standard report is pulled from forms in any status. The report is generated as either a CSV file (if reporting on only one program term) or a zip file containing multiple CSVs, 1 CSV per program term, with the following information:
- Profile First Name
- Profile Last Name
- Profile Email
- Program Name
- Program Start Date
- Program End Date
- Application Status
- Via TRM User ID
- One column per form template with the status of the form per traveler
Form Content by Form Template
The data generated on this standard report is pulled from forms in any status. The report is generated either a CSV file (if reporting on only one form template) or as a zip file containing multiple CSVs - 1 CSV per form template, with the following information:
- Profile First Name
- Profile Last Name
- Profile Email
- Student ID
- Program Name
- Location/s
- Internal/Authorized
- Term Name
- Term Start Date
- Term End Date
- Term Tags
- Application Status
- Form Template
- Form Tag
- Form Created On
- Form Submitted On (if applicable)
- Form Status Last Updated On
- Review Rating
- Review Notes
- One column per question on the form template
Form Content by Program Name and Term
The data generated on this standard report is pulled from forms in any status. The report is generated either a CSV file (if reporting on only one program term) or as a zip file containing multiple CSVs - 1 CSV per program term, with the following information:
- Profile First Name
- Profile Last Name
- Profile Email
- Student ID
- Program Name
- Location/s
- Internal/Authorized
- Term Name
- Term Start Date
- Term End Date
- Term Tags
- Application Status
- Form Template
- Form Tag
- Form Created On
- Form Submitted On (if applicable)
- Form Status Last Updated On
- Review Rating
- Review Notes
- One column per question on the form template