The Applications Dashboard is where Admins can view, search, sort, filter, take action on, and generate standard or custom reports for application data. Click here to understand more about dashboards in general.
To access the Application Dashboard, click Applications in the main navigation menu
Within the Applications Dashboard, there are 2 views:
Most of the data visible (with a few exceptions) on this dashboard derives from the Traveler application. As such, Admins may see “Not Provided” given that the field was not filled out on the application or “Not Requested” given that the field is not present on the application template.
For example, Traveler Matthew doesn’t see the passport number field on his application, so Admins see “Not Requested” if the "Passport Number" column is added to the data table.For example, Traveler Matthew did not input his passport status onto his application yet, so Admins see "Not Provided" if the "Passport Status" column is added to the data table.
Traveler Applications
This dashboard view displays one traveler application per row on the data table. Admins in this view can take the following batch actions:
- Send Message
- (Create) Standard Reports
- Update Application Status
- Add General Forms
- Event Invite
- Add Application Tags
- Remove Application Tags
- Download PDF
- Manual Data Sync
- Add Traveler Tags
- Remove Traveler Tags
Via favorite data columns to filter by in this view:
- Term Timing - Upcoming, On-site, Past
- Term Name
- Application Status
- Internal/Authorized
- Program Alternates + Alternate Priority
Pro Tip! When using the search bar, Via will search for columns that are currently in view. So if first name is not visible in the table, Via will not search that field.
The following columns are available to add or remove from view:
- Application ID
- Via TRM User ID
- Preferred First Name
- Preferred Last Name
- Profile First Name
- Profile Last Name
- Profile Full Name
- Traveler Tags
- Profile Date of Birth
- Age Group
- SSO/Non-SSO
- Program ID
- Program Name
- Program Type
- Application Template
- Application Tag
- Application Status
- Tracking Step
- Application Deadline
- Term Name
- Term Tags
- Term Timing
- Term Start Date
- Term End Date
- Term Status
- Locations
- Countries
- Cities
- Term Length (Days)
- Term Length (Weeks)
- Term Length (Months)
- Decision Release
- Application Status Last Updated
- Application Submitted On
- Application Created On
- Internal / Authorized
- Organization Name
- Internal Program Contact
- Internal Program Administrator
- Program Notes
- # Alternates
- Alternates
- Deferred On
- Deferred Reason
- Withdrawn On
- Withdrawn Reason
- Withdraw Request Status
- Secondary Email
- Student ID
- Pronouns
- Sex Assigned at Birth
- Gender
- Date of Birth
- Phone
- Mobile / On-site Phone
- Year in School
- Primary Major
- Secondary Major
- Primary Minor
- Secondary Minor
- Third Minor
- College or Faculty
- Country of Citizenship
- Advisor
- Cumulative GPA
- Major GPA
- Anticipated Graduation Year
- Honors Status
- Judicial Status
- Hours Earned
- Traveler Type
- Residency Status
- Home Campus
- Passport Number
- Passport Status
- Passport Issuing Agency
- Passport Expiration Date
- Place of Birth
- Visa Status
- Race
- Ethnicity
- Disability
- Veteran
- Current Address
- Permanent Address
- Emergency Contact First Name
- Emergency Contact Last Name
- Emergency Contact Relationship
- Emergency Contact Email
- Emergency Contact Phone
- Emergency Contact Address
- Secondary Emergency Contact First Name
- Secondary Emergency Contact Last Name
- Secondary Emergency Contact Relationship
- Secondary Emergency Contact Email
- Secondary Emergency Contact Phone
- Secondary Emergency Contact Address
- Pay for Program
- Custom Fields
- Receives Financial Aid?
- Row Data Status
Application Content
After first selecting an application (template), this view displays a table of all Travelers with that particular application, one row per Traveler, program & term. Data visible in this view is inclusive of Traveler info fields and custom questions. Admins can search, add/remove columns from view, filter, create custom filters, share custom filters with their team, and generate custom reports.
Via Favorite Filters to use in this view:
- Question Completed
- Term Timing - Upcoming, On-site, Past
- Application Status
Admins in this view can take the following batch actions:
- Send Message
- Update Application Status
- Add Application Tags
- Remove Application Tags
- Download PDF
- Manual Data Sync
- Add Traveler Tags
- Remove Traveler Tags
The following columns are available to add or remove from view:
- Application ID
- Via TRM User ID
- Preferred First Name
- Preferred Last Name
- Profile First Name
- Profile Last Name
- Profile Full Name
- Profile Email
- Traveler Tags
- Custom Fields
- Student ID
- Program Name
- Program Type
- Locations
- Countries
- Cities
- Internal / Authorized
- Program Notes
- Term Name
- Term Start Date
- Term End Date
- Term Tags
- Term Timing
- Application Template
- Application Status
- Application Status Last Updated On
- Application Submitted On
- Application Created On
- # Alternates
- Alternates
- Deferred On
- Deferred Reason
- Withdrawn On
- Withdrawn Reason
- Row Data Status
- Responses to questions on the Application