Via Travel is our Risk Management solution that enables admins to stay informed on global threats 24/7, while also allowing them to contact on-site travelers for safety check-ins to confirm their well-being while abroad. The Via Travel Dashboard has the following views:
Plans view
The Plans Dashboard view in Via Travel allows admins to view, search, sort, filter, and take action on Travel Plans. The data visible on this dashboard shows an overview of all registered Group and Solo travel plans. There are two types of Travel Plans in Via: Group and Solo Plans.
- A Group Plan can only be created by Administrators. This Travel Type is utilized for all types of group travel.
- A Solo plan can only be created by Travelers. This Travel Type is utilized for solo and independent travel.
The following batch actions are available from the Traveler Dashboard view:
- Send Message
- Add/Remove Message Recipient
- Update Custom Field
- Event Invite
The following columns are available to add or remove from view within the Plans Dashboard view:
- Travel Type
- Plan ID
- Plan Name
- Location
- Cities
- Countries
- Continent
- Travelers (total registered)
- Associated Program
- Timing
- Plan Status
- Registration Status
- Type
- Plan Start Date
- Plan End Date
- Associated Program ID
- Plan Created By
- Associated Program
- Row Data Status
Travelers
The Via Travel Travelers dashboard view admins can view, search, sort, filter, and take action on travelers per location date. This view allows administrators to track their on-site travelers, send SafeCheck messages, and ensure their safety while abroad.
The following batch actions are available from the Via Travel Travelers Dashboard view:
- Send Email
- Send SafeCheck
- Send SafeCheck Enrollment Request
The following columns are available to add or remove from view within the Via Travel Travelers Dashboard view:
- Travel Type
- Timing
- Role
- Via TRM User ID
- Traveler First Name
- Traveler Last Name
- Traveler Full Name
- Phone
- SafeCheck Phone
- SafeCheck Status
- Travel Status
- Plan ID
- Plan Name
- Plan Location
- Plan City
- Plan Country
- Plan Continent
- Plan Type
- Location Start Date
- Location End Date
- Home Campus
- Student ID
- Traveler Type
- Date of Birth
- Country of Citizenship
- Passport Number
- Passport Issuer
- Passport Status
- Place of Birth
- Residency Status
- Visa Status
- Sex Assigned at Birth
- Gender
- Pronouns
- Race
- Ethnicity
- Disability
- Emergency Contact Name
- Emergency Contact Relationship
- Emergency Contact Phone
- Emergency Contact Email
- Emergency Contact Address
- Emergency Contact 2 Name
- Emergency Contact 2 Relationship
- Emergency Contact 2 Phone
- Emergency Contact 2 Email
- Emergency Contact 2 Address
- Row Data Status
Plan Forms
The Plan Forms dashboard view in Via Travel view admins can view, search, sort, filter, and take action on plan form data.
The following batch actions are available from the Plan Forms Dashboard view:
- Send Message
- Update Plan Form Status
- Add Plan Form to Travelers
- Download PDF
The following columns are available to add or remove from view within the Plan Forms Dashboard view:
- Traveler Name
- Plan Form Name
- Plan Form Tag
- Plan form Deadline
- Plan Form Status
- Plan Form Status Last Updated On
- Plan Form Status Submitted On
- Plan Form Status Last Created On
- Plan Name
- Locations
- Plan Start Date
- Plan End Date
- Plan Timing
- Plan Status
- Travel Status
Plan Form Content
The Plan Form Content dashboard view in Via Travel allows admins to view, search, sort, filter, and report plan form content data. The Plan Form Content View allows administrators to review all content in relation to a particular Plan Form Template.
The following batch actions are available from the Traveler Dashboard view:
- Send Message
- Update Plan Form Status
The following columns are available to add or remove from view within the Plan Form Dashboard view:
- Traveler Name
- Plan Form Name
- Plan Form Tag
- Plan Form Status
- Plan Form Status Last Updated On
- Plan Form Status Submitted On
- Plan Form Status Last Created On
- Plan Name
- All Custom Questions added to the Plan Form Template
SafeCheck
The Via Travel SafeCheck view allows administrators with permission to view, sort, and filter for all SafeCheck Messages sent to travelers and each Traveler's responses.
The following columns are available to add or remove from view within the Plans Dashboard view:
- Message
- Sent Date
- Sent By
- Location Check Requested
- # Sent
- # Plans
- Email Sent
Once administrators want to review sent SafeCheck messages, the following columns are available to add or remove from view:
- Via TRM User ID
- Traveler
- Student ID
- Phone
- SafeCheck Phone
- Plan Name
- Sent
- Responded
- Responded On
- Response
- Comment
- Allowed Geolocation
- Last GPS Location
- Email Sent
- Resend Message
Details
The Via Travel Details dashboard view allows administrators to view, search, filter, and report on Itinerary Details. This dashboard view divides the view into three categories: Transportation, Housing, and Activity Details.
The following columns are available to add or remove from view within the Details Dashboard view:
- Via TRM User ID
- Traveler
- Student ID
- Phone
- SafeCheck Phone
- Plan Name
- Plan Start Date
- Plan End Date
- Plan Locations
- Transportation Nickname*
- Housing Nickname**
- Activity Nickname***
- Transportation Type*
- Housing Type**
- Activity Type***
- Activity Start Date***
- Activity Start Time***
- Activity End Date***
- Activity End Time***
- Carrier Name*
- Departure Date
- Departure Time
- Departure Location
- Arrival Date
- Arrival Time
- Arrival Location
- Detail Timing
- Plan Availability
- Housing Address**
- Housing Phone**
- Housing Email**
- Housing Website**
- Plan Status
- Registration Status
- Route #
- Confirmation #
- Ticket #
- Seat #
- Notes
- Add to Travelers
* Data categories are only available for Transportation Details
**Data categories are only available for Housing Details
***Data categories are only available for Activity Details