What are Form States?

All Forms in Via (Applications, General Forms and Recommendations) can be in one of four 'states' - Draft, Published, Unpublished, Archived

• • Draft
    • All new Forms are created as Drafts
    • Always visible, editable & preview-able by Admins
    • Cannot be added to a program term or authorized program Suitcase (in order to associate a Form with a program term or added to a Traveler, it must be Published)
    • State can be changed to Published at any time
    • Think of it as a work in progress! 
  • Published
    • Always visible, editable & preview-able by Admins
    • Any edit made is automatically applied to all Applications, General Forms or Recommendations derived from the 'parent' Form
    • Can be added to a program term or authorized program Suitcase - or, if a General Form, directly to Travelers
    • State can be changed to Unpublished or Archived at any time
  • Unpublished
    • Always visible, editable & preview-able by Admins
    • Any edit made is automatically applied to all Applications, General Forms or Recommendation Forms derived from the 'parent' Form
    • Cannot be added to a program term or authorized program Suitcase (in order to associate an Unpublished form with a term, it must be re-published)
    • State can be changed to Published or Archived at any time
    • Think of it as a version on hold
  • Archived
    • Not editable by Admins
    • Cannot be added to a program term or authorized program Suitcase or to Travelers
    • State can be changed to Published or Unpublished at any time